Conferences

Connecting to a conference

You can join a video conference by:

Creating a сonference

In the panel below the address book, go to the Conference Manager section. In the Options tab enter a conference name and select its type.

/client/media/create_conference/en.png

After that, open the Participants tab. You’ll see a list of all users in your address book. Select those you want to invite to your conference and click Create.

/client/media/add_participants/en.png

Scheduling a conference

By clicking on the calendar icon /client/media/media_button/en.png at the top of the Conference Manager section, navigate to your conference scheduler where you can:

/client/media/plan_conference/en.png

Note:

Creating a conference in the conference scheduler may not be possible due to the restrictions set by the server administrator on a group policy level.

To create a conference in the scheduler, follow the steps:

  1. Click Сreate a conference

  2. Choose New conference or New room.

  3. By default, users are recommended to create a private conference. To create a public conference (webinar), you need to select the appropriate checkbox.

Note:

Public conference checkbox may not be available, if the server administrator didn't enable creating webinars.

4. Click Continue to proceed to the main settings.

"General" tab

In this section, you need to specify:

  • Conference name.

  • Conference type (Symmetric is selected by default).
  • Number of active speakers if you chose a role-based conference.

  • Date, time, and, if necessary, recurrence for a scheduled conference.

If you need to create conferences with the same settings in a single click, select Save as a template checkbox.

"Participants" tab

Proceed to the Participants tab and add participants in one of the following ways:

"Layout" tab

In this section, you can select either a default layout for all participants or an individual layout for every single participant.

Note:

Editing layouts is not available for asymmetric video conference (video lecture).

To configure the layout, complete the following steps:

  1. Select a video layout.

  2. Choose the number of video windows.

  3. If necessary, you can add an additional window for content sharing.

  4. Select the participant for every video window or click Auto-fill layout (you will be able to re-arrange video windows with a mouse). For convenience you can also switch to full-screen mode.

  5. Select the location of a participant's name (at the top or at the bottom of the video window).

  6. If needed, you can mark Do not allow users to change the layout checkbox.

"Advanced" tab

In the Additional tab, you can:

  • Enable uninvited users to join the conference without asking for permission (available only for private conferences)

  • Enter the conference ID and specify guest permissions

  • Allow conference recording

  • Send email invitations to conference participants.

Creating a conference from a call

You may need to invite additional users to your video call.

TrueConf for Windows client application allows you to transform your video call into a video conference by connecting other participants to a conversation. There is no need to interrupt a call and start a new video conference.

To add a new participant to a conversation:

  1. Proceed to the Address book section in the panel at the bottom of the app.

  2. Choose a participant, you want to connect to a call and call them in one of the ways described in the previous section of this guide.

Tip

You can also connect an IP camera, using call strings.

Connecting to a conference

Чтобы создать видеоконференцию с группой пользователей, перейдите в режим отображения списка групп и в контекстном меню группы нажмите Invite to conference. Вы попадёте в меню создания конференции.

/client/media/invite_group_to_conference/en.png

You can also connect an IP camera, using call strings.