Conferences

Connecting to a conference

You can join a video conference by:

Creating a сonference

In the panel below the address book, go to the Conference Manager section. In the Options tab enter a conference name and select its type.

/client/media/create_conference/en.png

After that, open the Participants tab. You’ll see a list of all users in your address book. Select those you want to invite to your conference and click Create.

/client/media/add_participants/en.png

Changing video layouts

A video layout is a location of participants' video windows on the screen. During a video conference, you can change how participants are displayed on the screen by simply dragging their video windows or double-clicking (this will make video windows either larger or smaller).

To learn more about video layout features, watch this video

Scheduling a conference

By clicking on the calendar icon /client/media/media_button/en.png at the top of the Conference Manager section, navigate to your conference scheduler where you can:

/client/media/plan_conference/en.png

Note:

Creating a conference in the conference scheduler may not be possible due to the restrictions set by the server administrator on a group policy level.

To create a conference in the scheduler, follow the steps:

  1. Click Сreate a conference

  2. Choose New conference or New room.

  3. By default, users are recommended to create a private conference. To create a public conference (webinar), you need to select the appropriate checkbox.

Note:

Public conference checkbox may not be available, if the server administrator didn't enable creating webinars.

4. Click Continue to proceed to the main settings.

"General" tab

In this section, you need to specify:

  • Conference name.

  • Conference type (Symmetric is selected by default).
  • Number of active speakers if you chose a role-based conference.

  • Date, time, and, if necessary, recurrence for a scheduled conference.

If you need to create conferences with the same settings in a single click, select Save as a template checkbox.

"Participants" tab

Proceed to the Participants tab and add participants in one of the following ways:

"Layout" tab

In this section, you can select either a default layout for all participants or an individual layout for every single participant.

Note:

Editing layouts is not available for asymmetric video conference (video lecture).

To configure the layout, complete the following steps:

  1. Select a video layout.

  2. Choose the number of video windows.

  3. If necessary, you can add an additional window for content sharing.

  4. Select the participant for every video window or click Auto-fill layout (you will be able to re-arrange video windows with a mouse). For convenience you can also switch to full-screen mode.

  5. Select the location of a participant's name (at the top or at the bottom of the video window).

  6. If needed, you can mark Do not allow users to change the layout checkbox.

"Advanced" tab

In the Additional tab, you can:

  • Enable uninvited users to join the conference without asking for permission (available only for private conferences)

  • Enter the conference ID and specify guest permissions

  • Allow conference recording

  • Send email invitations to conference participants.

Creating a conference from a call

You may need to invite additional users to your video call.

TrueConf for Windows client application allows you to transform your video call into a video conference by connecting other participants to a conversation. There is no need to interrupt a call and start a new video conference.

To add a new participant to a conversation:

  1. Proceed to the Address book section in the panel at the bottom of the app.

  2. Choose a participant, you want to connect to a call and call them in one of the ways described in the previous section of this guide.

Tip

You can also connect an IP camera, using call strings.

During a video conference

Reactions

TrueConf for Windows allows conference participants to take and participate in polls using small reaction or status icons:

/client/media/reactions_statuses/en.png

Reactions and polling do not directly affect conferences. Instead, they serve only as an additional means of sharing information between participants. This mechanism can be used to express your opinion during a video conference without making an audio reply.

During a conference, click the Conference Manager tab in the right panel of the app. In the Participants click Reactions and select a corresponding reaction icon. Optionally, your reaction can be changed (simply by selecting a different icon) or canceled (by clicking the button below).

/client/media/reactions/en.png

Next to the list of possible reactions, you can see the Reacted counter that displays the number of participants who have already reacted or taken poll.

Tip

Please note that “Yes” and “No” statistics is calculated taking into account all conference participants (not only those who voted). For example, if one attendee votes “Yes” and other attendees do not vote, then “Yes” will still have only 20% in a conference for 5 users.

A host may cancel all reactions made by other participants. To do it, simply click Clear all reactions when you select your own reaction.