Joining and creating a conference

How to join a meeting

To join a meeting, enter the control panel and click the Join a meeting button.

Next, you will see the following options to join a meeting:

• Joining with a conference ID

• Joining a virtual room or scheduled conference

• Calling a conference previously added to the address book

With a QR code

To use this feature, you will need to enable QR code scanning.

Follow these instructions to join a conference with a QR code:

1. Open the conference page on your mobile device.

2. Tap on the QR code button.

3. Bring the image close to the TrueConf Room camera.

How to create a conference

You can create a conference on the fly, configuring a minimum of settings. Click the Ad-hoc meeting button to be taken to a new conference in the all on screen mode.

It is possible to create a conference with additional parameters, e.g., with a PIN. You can do it in the user personal area. To open it, go to Settings → Account and click on the Go to personal area button.

To create a conference in regular mode:

1. Log in to the control panel.

2. Click the Create a meeting button.

3. Enter a name.

4. Choose the conference mode: smart meeting, moderated role-based conference, all on screen or video lecture. For the Smart meeting and Moderated role-based modes, you can set the maximum number of conference participants and speakers on the podium.

5. Select additional conference connection parameters:

6. check the box Automatically approve join requests so that new participants can immediately join the conference by calling its owner without having to wait for his/her permission

7. check corresponding boxes to make sure that participants join the meeting with their devices (camera and microphone) turned off

8. check the box Put participants in waiting room on entry to direct all participants, except for moderators, to the waiting room.

6. Add conference participants in the Conference participants section.

You can also add video conferencing endpoints, IP cameras and other devices to the list of conference participants.

7. Click Start in the lower right corner.

You can save the settings of a conference as a template (e.g., you can save its mode, list of participants and settings for automatic join requests). Later, you can use this template to create a new conference. Conference history is displayed on the left.

Done! In are now in the conference. In the control panel, you can see quick panel designed for managing your event. Just wait for the others to join it.