Managing Active Conference

In the Conferences section, a list of active events is displayed on the left side of the window. When you select one of the ongoing conferences, a control panel appears for it.

The appearance and functionality of the active conference page almost do not differ from the settings when creating it, with the exception of some of the capabilities listed below.

When a running conference is selected in the settings header, the following buttons become active above the tabs:

— this is the voice activity detection mode (smart meeting);

— content sharing;

— deny/allow connection to the conference. The administrator can manually add new participants to it;

— start of conference recording;

— start conference broadcasting.

Control panel

Monitoring and managing an active conference is done on the Control panel tab.

Participants

The functionality of this block is described in detail in the Creating a conference section. Here we will focus on the functions that are only available during a live conference.

The participants list consists of two parts: active conference users and those who have not connected. By clicking on the name of an active participant, you will open information about their connection. Using the buttons, you can perform some actions on the conference participants:

— switch the video layout to highlight the main video window and display the selected participant in this window. When this mode is activated, the user's video stream preview window will be outlined with a gold frame, and a crown icon will be displayed next to the name.

— set up individual layout for this participant;

— re-invite user to the conference;

— Configure the display of additional information on the active conference screen:

• Audio and video codecs

• Video stream bitrate

• Users’ avatars and their video previews

- additional features:

• Move participant helps move a user to another active conference. Besides, you can move users manually by dragging and dropping them with the mouse.

• Volume control (sound volume and microphone sensitivity)

• Tone dialing (DTMF) — sending DTMF commands to a participant's endpoint. In this pop-up, you can also preview video from a participant's camera.

• Call details (data about incoming and outgoing video streams).

If a participant added to the conference is not in the address book, you can add them by clicking the button next to the participant's name.

When participants either leave the meeting or are removed by the administrator, a corresponding status will be displayed next to their name:

If a conference participant shares content, you will see the video stream info and the forced stop presentation icon under the participant’s name.

Redialing a participant with different parameters

You can re-dial a participant, selectively setting other parameters for them: protocol, address, audio/video settings, codec list, cascade activation, etc.

To do this, simply click on the username in the list of disconnected participants, modify the required parameters in the pop-up window, and press the Connect button.

Connection info

When selecting any participant connected to an active conference, you will see the connection info.

In the General section, you can see:

• participant's video stream preview

• remote camera control tools (available for compatible PTZ cameras)

• device information

In the Video and audio tab you can view information about the audio and video codecs in use.

The Settings tab enables the conference operator to:

• Change participant's display name

• Enable/disable the speakers and microphone and adjust their volume and sensitivity

• Enable/disable automatic gain control (AGC).

Content tab is used for preview the content shared by a participant.

The Layout tab offers a video layout preview window of a conference participant.

Displaying Content

During the conference, you can broadcast media content into the conference:

• images - .bmp, .png, .jpg, .jpeg, .tif, .tiff;

• documents — .pdf;

• video files — .mkv, .mp4.

During the image broadcast, you can go to the information window for scaling and moving the picture. For .pdf files, you can also scroll pages up and down using the arrows. If the demonstrated video file contains an audio track, you can control its volume in the file information window on the Settings tab.

By default, the video is set to loop for demonstration purposes. You can disable looping using the button next to the file name in the content selection window.

Sending a Message

Both Administrator and Operator can send a message to the active conference. To do this, click the button and select Send a message to conference chat. A window for entering the message will appear:

Enter a message and press the Send button.